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starting a cycling organization (help!)(8 posts)

starting a cycling organization (help!)JS Haiku Shop
Jun 11, 2003 7:13 AM
i'm considering starting an organization solely for the purpose of organizing and holding cycling events: organized centuries, brevets, mtb and road races, time trials, whatever. the closest brevet series is 320+ miles from here, the closest double century is 400 miles away, and we have perhaps half dozen races per year, including crits, road races, and major triathlons. all local events are packed, though. offering a nice alternative for folks in town and within 3-4 hours' drive might be a successful endeavor.

I don't intend this to be a club; the goal is to make an official, blanket organization to carry the necessary insurance and cover the liabilities. there's not a huge market in town for these events, but i suspect there's enough interest to keep something like this afloat. i also don't intend to make any profit off this; what's leftover after expenses would be reinvested into events and event organization equipment (coolers, canopied tents, timeclocks, etc.). i'm thinking there probably wouldn't be much leftover, honestly, so i figure a portion will come out of my pocket yearly--can you feel the love?

so mrs. haiku and i were talking about this last evening, and it seems (we're guessing) i'd need to retain an attourney to setup the legalities, fill out some paperwork and pay fees to somebody to get incorporated (or whatever), contract an appropriate insurance policy, and get setup with the IRS. we were guessing $1000-$1500 to get up and running, and organizational expenses of around $1000 per year (including a p.o. box and website).

naturally i have no clue where to start.

any suggestions?

Jun 11, 2003 7:23 AM
The UMCA last winter converted from a "club" to a formal non-profit corporation. You might want to contact the director, John Hughes, for some info. He's usually very helpful. Tell him I sent you...

Jun 11, 2003 7:24 AM
You can view the actual organizational documents here:
thanksJS Haiku Shop
Jun 11, 2003 7:29 AM
i've followed planet ultra and get the mailings, and have considered something akin to what Chris is doing.

i'm also a UMCA member and hub ride contact. just sent John an e-mail as you suggested.

thanks, do(u)g!

Jun 11, 2003 7:35 AM
Chris is for profit; it's his job. That changes everything, if that's the route you want to go.

However, you can set up as non-profit, but have the organization still hire a director (you) and pay yourself a reasonable salary under a contract. Keep mind that you probably won't make money, anyway, even with the help of a lot of volunteers, and that the members can hire someone else if they want.

You could just act as a local rep for another organization, like UMCA, and not spend your time and money with all the startup. You lose some control, but it might be a better way to learn the ropes and decide if this is really your bag.

local rep for UMCAJS Haiku Shop
Jun 11, 2003 7:48 AM
yeah, i'm not wanting to do it for a living. there's not enough interest around here to make it possible, i think.

the local rep for umca thought would be ideal, if they do that kinda thing. i'm not worried about losing some of the control; i'm more concerned with offering the events. it's apparent that nobody else is going to do it, and i'm fighting a losing battle the way i'm trying it now.

if in fact umca local rep doesn't pan out, the money is an issue, but time is not a huge deal, and i'd find a way to make it work. these things have to start somewhere, and somebody has to suffer through it. might as well be me. the amount of time i'm giving the local club right now is tantamount to running an organization; the difference would be results. my current efforts seem to meet not only indifference, but some spite and nastiness, as well.

putting on events requires huge logistics, sure, but staying on my current path also requires massive politics and power struggles, and i'm not about all that. i just want to ride and share the addiction.

Just in case you need another source.......abicirider
Jun 11, 2003 7:43 AM
Hey J:
You may want to touch basis with neal boyd out of charlotte, NC that is what his company does race promtion, Road, Mtn, clinics etc he is a real nice guy maybe he can answer some questions for you.
The link to his site is:
Be Safe Out On The Roads!!!!!!
Ray Still
Mooresville, NC
thanks Ray! just sent him an e-mail. (nm)JS Haiku Shop
Jun 11, 2003 7:54 AM